Create Payment or Receipt Vouchers (Direct Payments)

New payments must be created in the system for either payments paid or received. These records are also known as

  • Receipt Vouchers (RV) or
  • Payment Vouchers (PV)

For more information on Receipt and Payment Vouchers, please read here. Once the RV or PV is posted, it will be used for your bank reconciliation process (this is in a later course unit).

For Invoice Payments, please see the next course unit.

Step 1

Follow this path Main Menu  >  Accounting  >  Bank  >  Payment  >  + New Payment

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Step 2

Fill in the relevant information.

General Tab

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Brief Explanation

  1. Contact: Pick existing or click “New Contact” to create one
  2. Payment type: Choose either received or paid payment.
  3. Payment subtype: Choose direct payment.
  4. Number: The sequence number is auto-loaded (assuming you’ve set up it properly). Revise here. 
  5. Employee (Optional): Pick the existing account. To create a new employee, click here.
  6. Account: Pick the existing account or select “Create New Account” to create one.
  7. Currency (Optional): Pick the existing currency or select “Create New Currency” to create one.
  8. Tax Type (Optional): Kindly refer to your accountant for the information.
  9. Tax Number (Optional): Kindly refer to your accountant for the information.
  10. WHT number (Optional): Kindly refer to your accountant for the information.

IMPORTANT: The key difference between a direct payment and an invoice payment lies in Payment Subtype (Item 3). By changing the selection, you will also change the description section below. 

 Product description

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Brief Explanation

  1. Accounts: Pick the existing account or select “New Account” to create one.
  2. Tax Rate (Optional): Kindly refer to your accountant for the correct information.
  3. Track-1 and 2 (Optional): This feature allows the transaction to be tracked and analysed. Pick the existing tracking category or select “New Tracking Category” to create one.
  4. Amount: The amount will be auto-calculated assuming the quantity and Unit Price is populated.

Check that the final amount is correct.

Click “Save” or just “Post” (if this is ready for posting).

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